Privacy Policy

Effective date: 16 October 2025
Organisation: New Vision UK Academy Ltd
Contact: E-mail enquiries@newvisionuk.academy

1. Introduction

New Vision UK Academy Ltd (“NVU UK Academy”, “we”, “us”, or “our”) is committed to protecting the privacy and security of your personal information.
This Privacy Policy explains how we collect, use, store, and protect your data when you register for educational events, courses, or communications through our website www.newvisionuk.academy.

We act as a Data Controller under the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

2. Data We Collect

When you register for an event or course, subscribe to updates, or contact us, we may collect:

  • Full name

  • Email address

  • Professional role and organisation

  • GMC / NMC / GPhC number (if provided)

  • Dietary or accessibility requirements (if relevant)

  • Communication preferences

  • Any additional details voluntarily submitted through registration or contact forms

We do not collect or store sensitive health or financial information unless explicitly required and consented to (e.g. for accommodation or accessibility arrangements).

3. Purpose and Legal Basis for Processing

We process personal data to:

  1. Manage event and course registration, attendance, and communications.

  2. Provide certificates of participation and verify CPD records.

  3. Respond to enquiries and administrative requests.

  4. Send information about future educational events (only where you have consented).

Our lawful bases for processing are:

  • Article 6(1)(b) – Performance of a contract (registration and attendance).

  • Article 6(1)(a) – Consent (for optional marketing communications).

4. Data Storage and Retention

  • Registration data are stored securely within Squarespace Scheduling (Acuity) and Squarespace Forms, both of which operate on GDPR-compliant servers.

  • Personal data is retained for no longer than 90 days after the event for administrative follow-up.

  • Anonymised attendance data may be kept for up to 3 years for CPD audit or reporting purposes.

  • Data obtained for mailing-list subscriptions is retained until you unsubscribe or withdraw consent.

5. Data Security

We implement appropriate technical and organisational measures to safeguard your data, including encrypted transmission (HTTPS), restricted staff access, and secure password management. Your data is never sold, rented, or shared with third parties except:

  • where legally required (e.g. HMRC or regulatory bodies), or

  • with contracted processors providing essential services (e.g. Squarespace, Google Workspace), all of whom operate under GDPR-compliant agreements.

6. Your Rights as a Data Subject

Under the UK GDPR, you have the right to:

  • Access your personal data (“Subject Access Request”)

  • Request correction of inaccurate or incomplete data

  • Request deletion (“right to be forgotten”)

  • Object to or restrict processing

  • Withdraw consent at any time

  • Complain to the Information Commissioner’s Office (ICO):
    https://ico.org.uk/make-a-complaint

Requests can be made by emailing enquiries@newvisionuk.academy

7. Cookies and Analytics

Our website is hosted on Squarespace, which uses essential and analytical cookies to ensure site functionality and performance.
You can manage or disable cookies in your browser settings.
For more information, see Squarespace’s cookie policy:
https://www.squarespace.com/privacy

8. International Transfers

Squarespace may process data on servers located in the United States and the European Union.
All transfers occur under recognised GDPR safeguards, including the UK Extension to the EU–US Data Privacy Framework and Standard Contractual Clauses.

9. Updates to This Policy

We may update this Privacy Policy from time to time to reflect legal or operational changes.
The latest version will always be available at www.newvisionuk.academy/privacy

10. Contact Us

For any questions about this Privacy Policy or how your data is handled, please contact:

NVU UK Academy Events Team
✉️ enquiries@newvisionuk.academy
📍 Registered Company: 16538952